Moving your workplace or data center is a lot more complex and challenging than moving your residence. This is due to mission critical information reaches risk during each point of the move, which opens the door to data breaches inside your company. If an office move isn’t handled appropriately, your organization could face overwhelming consequences.
Make sure you use a professional office moving company that is compliant with all federal and state records management laws. These companies can help you move your office using secure procedures, and limit the risks and liabilities of a data breach. Despite having the help of these professional office movers, there are still steps you must try protect your sensitive data as well as your business before the move.
Select a Project Manager
Assigning a team member to oversee the entire move is crucial during your office relocation. This experienced and knowledgeable person can help with the pre-planning process, coordinate with any office mover, and manage any relocation conditions that might arise.
Eliminate Obsolete Technology and Office Items
Avoid moving old technology, equipment, and business furniture that you don’t use to the brand new location. Go through your workplace and locate unwanted networking equipment, computers, printers, phones, furniture, and copiers which can be destroyed or donated. Your workplace moving company could have a disposal service that may remove and dispose of the things for you.
Use a Secure Chain of Custody
Your confidential business, customer, vendor, and employee data must be moved safely and smartly aswell. A secure chain of custody ensures that all paper documents and files in your workplace are relocated minus the risks of a data breach.
A professional office moving company use industry-leading chain of custody protocols through the entire relocation, while still making your move as efficient as you possibly can. These methods include moving your records with gondolas that are wrapped in plastic with security seals, and giving the authority to slice the seal to only 1 person.
Store Old Records Wisely
Old records are at risky for data breaches because companies rarely put as much emphasis on protecting outdated or unwanted records. However, any record which has customer data or company information puts your business at significant risk. Your best option is to work with an office moving company that also owns a secure records storage facility. You’ll save on moving costs and space at the new location, and you can lessen your risk for data breaches along the way.
Hire the proper Office Mover
There’s a big difference between using an experienced office moving company and a normal mover that doesn’t focus on commercial relocation. dallas local moving companies need to hire a professional office mover with data and records management expertise to secure your digital and paper files through the move.
A professional office mover can make the relocation process as seamless as possible, which means your company will undoubtedly be back up and running quickly after the move. Some what to look before you hire an office moving company include:
? Records management experience
? Records storage and destruction capabilities
? Secure chain of custody moving procedures
? Specialized pallets and materials that move IT and office equipment safely and securely
? Managed moving services and reconnect assist with help you setup at the new location
? Employees who’ve undergone extensive background checks and so are trained in the intricacies of office relocations and records moving
? Compliance with all federal and state regulations, including HIPAA
If your business is planning an office move, you almost certainly already understand the complexity of the procedure and the importance of putting your sensitive data in the hands of a mover it is possible to trust. You only want to utilize a reputable office moving company that uses best practices and cutting-edge equipment.